SharePoint is a cloud-based platform that enables companies to backup, store, retrieve, and collaborate on spreadsheets, documents, presentations, databases, and much more.
It seamlessly integrates with the more popular of Microsoft’s products, Microsoft Office 365, and has the capacity of being configured for a wide variety of applications and workflows.
The key to remember with SharePoint is that it’s where you keep the files that you want your team members to access, update, edit, etc. Try using SharePoint for your next team project and see how effective it really is.
- Centralizing resources in a shared platform: SharePoint has many avenues for integration with Microsoft products as well as third-party applications.
- Designed to be user-friendly: SharePoint’s integrations allow employees to operate with the browsers, email, and other applications to which they have become accustomed.
- Easy file access: SharePoint’s major selling point is its ability to facilitate file-based data collaboration between shareholders within your company as well as collaboration with clients through permission-based access.
- All your data secured in one place: By combining SharePoint with BI, you can leverage data visualization tools for more informed choices.
- More efficient workflow, day by day: SharePoint centralizes collaboration, resulting in a more efficient overall process.
- Fully compliant design: Auditing policies, storage protocols, and security settings within SharePoint make it simpler for companies like yours to get and stay compliant with industry standards and governmental regulations.
- Easily executable business processes: Gather data and automatically funnel it into backend systems – avoiding redundant work processes and manual mistakes.
It’s a common misconception that OneDrive and SharePoint do the same thing. While they are both filesharing solutions, OneDrive is more for personal use, and SharePoint is designed to work across an organization.
OneDrive is like a cloud-based version of the “My Documents” folder that you’ve come to rely on with your PC for years and years. When you create a document or need to open up one from the past, it’ll likely be stored in “My Documents” (ideally, organised a few sub-folders down).
When should you use SharePoint? When you want to…
- Provide your team with complete access to a number of documents that pertain to a given project.
- Give ownership and permission to a wide range of people – anywhere from a single team, to multiple groups, to your entire company.
- Save time by granting a number of permissions at once instead of going manually document by document. By giving a team member, or the entire team access to a new site, they’ll automatically be given access to all included documents.
And when should you use OneDrive? When you…
- Don’t want to share. By default, any documents saved to OneDrive are private (unless you place them in the “Shared with Everyone” folder).
- Want to share under very specific conditions, whether that’s in a limited capacity or within a specific timeframe.
While there is an overlap in what OneDrive and SharePoint offer users, it’s not really a matter of which is better, or even if there’s a better alternative on the market. Both offer industry-leading functionality and features – in the end, how well they serve your business is about how well you understand and use them.
SharePoint is a key part of the Microsoft Office user experience. But as is often the case, maybe you’ve just stuck with the Microsoft apps you already know, and haven’t bothered to explore the others.
Don’t overlook the capabilities of new technologies just because you aren’t familiar with the. Give SharePoint a try, and see how it can improve what you do, first-hand.
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