What Are The Benefits Of Microsoft Office 2019 For Entrepreneurs?

by | Aug 7, 2019 | Business IT News and Information For Small to Large Companies In Polk County

Microsoft Office 2019 For Entrepreneurs

Have you upgraded your Microsoft Office to the 2019 version? If you’re an entrepreneur, you should. Why?… Because Microsoft developed it specifically for entrepreneurs.

Just like in its previous versions, Microsoft Office 2019 includes popular tools like Word, Outlook, PowerPoint, Excel, and updated versions of Publisher 2019, Access 2019, and Visio 2019.

Many of our clients in Florida are using Microsoft’s Office 365, a cloud subscription-based service. However, Office 2019 is different. You pay a one-time fee to get access to the tools it includes, and you’ll have them forever.

Why Should Entrepreneurs Consider Using Office 2019?

It’s great for entrepreneurs who don’t want a cloud-based solution. It comes with volume licensing so you can use it on any number of computers. You can also use Office 2019 applications on all of your mobile devices, where you’ll have access to its basic features.

Microsoft Office 2019 is supported on all devices that run Windows 10 or the three most recent versions of macOS. It supports macOS, macOS Sierra (10.12), Mojave (10.14), and High Sierra (10.13). If you are still using Windows 8.1 or Windows 7 (hopefully you aren’t) you’ll have to purchase a subscription for Office 365 to use Office 2019.

Entrepreneurs (really any business) will benefit from the following features:

7 New Functions In Excel

  1. SWITCH. The SWITCH function compares one value against a list of values. It provides a result corresponding to the first match. It will use an optional default value if no match is found. SWITCH allows you to test more than one condition without nesting. This makes it easier to read and create formulas with many conditions.
  2. CONCAT. The CONCAT function supports individual cell references, just like CONCATENATE does. But is also supports ranges references as well. CONCAT replaces Excel Mobile and Excel Online.
  3. IFS. The IFS function determines whether one or more conditions are met. It will return a value that corresponds to the first TRUE condition. IFS can take the place of multiple nested IF statements. It’s much easier to read when applying multiple conditions.
  4. MAXIFS. Use the MAXIFS function when you want to return the largest number in a range. If you want, you can set the returned number to one that meets certain criteria.
  5. MINIFS is the same as MAXIFS, except that it will return the smallest number.
  6. TEXTJOIN is a unique function that can combine text from multiple ranges. You can choose how each text is separated (for example, with a comma, a full stop, or any other delimiter).
  7. Power Pivot, 2D maps, and Power Query enhancements. You’ll have access to new formulas, new charts (like funnel charts and 2D maps). You can also publish your work from Excel to Power BI.

    The new version also enables publishing of Excel documents to the Power BI.

You’ll Love The New Features in Outlook

You’ll like Outlook’s improved user details, its support, and the look of the inbox. Some new features include:

  • Updated contact cards
  • Office 365 Groups
  • @mentions
  • Focused inbox
  • Travel package cards
  • View 3 time zones
  • Listen to your emails
  • Mark emails as read when deleting
  • Set reminders to pop up over windows

Word Can Speak To You

Word has a new look and is black themed. However, it has all the features that you’re used to. Plus, Word in Office 2019 has incorporated learning tools, a new text-to-speech feature and sounds that you can personalize.

PowerPoint Has Been Improved

Morph adds better animation and motion into your presentations. The Morph transition lets you animate smooth transitions from one slide to the next. Apply the Morph transition to slides to create the appearance of movement. And you can do this with a wide range of things like text, shapes, charts, pictures, WordArt and SmartArt graphics.

Zoom gives you a more dynamic presentation. When you create a Zoom, you can jump to and from specific slides, sections, and parts in your presentation. And you can do so in any order that you want while you’re presenting. Try using Summary Zoom. It’s like a page where show portions of your presentation all at once. And with Zoom, you can get creative, skip ahead, or revisit parts of your slide show without interrupting the flow.

Surface Pen Slide Navigation is another great new feature in PowerPoint. Use your Surface Pen to advance through the slides in your presentation. It can wirelessly move through slides with you standing as far as 30 feet away. To advance a slide, click the eraser button, and press and hold the eraser to go back one slide. It can make a huge difference in your presentations and is so easy to use.

New Features in OneNote

This is an entirely new release in Office 2019. It can replace OneNote 2016 (the 2016 version is still available and supported until 2025). OneNote now has ink-to-text support. This means that you can convert your handwritten words into a typed text.

What Are Some Other Benefits For Entrepreneurs?

Co-Authoring In Real Time

You can simultaneously edit documents with others in Word, Excel and PowerPoint. This enhances collaboration and productivity.

It’s Easy To Share Documents

Office 2019 now has a share button located in the upper right corner of your screen. This makes sharing so much easier.

Smarter Attachments

With Office, 2019, if the document you are about to share was recently updated, the new version will pop up when you click on the share button in Outlook.

Improved Version History

A Version History Section on Office’s File menu makes sure you’re using the right version.


Retrieving documents has never been easier. Delve makes it easy to access all aspects of your stored data. It will show you all the documents you’ve created or shared.

Why Should You Upgrade To Office 2019 Now?

Microsoft advises that if you want to move to Office 2019 from Office 2016, you shouldn’t delay. This is because Office 2016 cloud support will be dropped in 2020. And Office 2016 installs will be barred from connecting to Microsoft’s cloud-based services, including hosted email (Exchange) and online storage (OneDrive for Business), after Oct. 13, 2020.

Want to know more about Microsoft Office 2019 and other Microsoft products? Visit our Blog where we provide updated articles each month.

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