How Do Large Organizations Leverage Microsoft SharePoint?
SharePoint, which is part of the Microsoft Office 365 platform, is particularly beneficial to enterprises because it’s a powerful, out-of-the-box application. Ultimately, this app provides an excellent way to collaborate with people from all over the globe, and best of all, it’s accessible through today’s most popular web browsers. For small and large businesses alike, SharePoint brings many advantages to the table. For now, though, let’s take a look at how large organizations leverage the app to achieve better collaboration and easier project completion.
Reduce Paperwork with Electronic Forms
SharePoint makes it possible for you to switch over from being a paper-based enterprise to one that operates via an electronic workflow. Think about it. When you operate as a paper-based company, you’ll have workers fill out an expense claim or purchase order. It’s then their responsibility to get the paperwork to the right person, and then that person has to process the paperwork. Sometimes, though, the paper never even makes it to the person who can process it. With SharePoint, it becomes possible to have purchase orders and expense claims automated through electronic means. This ensures not only a permanent paper trail for audits and holding people accountable, but it also speeds up operational processes and achieves greater efficiency.
Store Contact Details
Another benefit of SharePoint is its use of an electronic book for customer and employee contact details. Your workers likely need a centralized storage area for customer and worker contact information, and that’s exactly what SharePoint provides. It’s a one-stop-shop for contact information, and best of all, users can look up details according to categories. Want to see which customers have an upcoming birthday so you can send out a special birthday coupon? This becomes possible with SharePoint. Want to see which customers have been in your contact list the longest? SharePoint allows you to filter customer information according to oldest and newest contacts added, making it simple to send out customer anniversary coupons to those who’ve been with you the longest.
See Who Is Available and Who Is Not
SharePoint can connect with your Microsoft email system, making it easy to draw data from the system to see who is available for work and who is not. In fact, when using workflows set up through SharePoint, it becomes easier to manage to leave requests and to have the SharePoint app automatically create a dashboard that shows “who is in and who is out.”
Control and Manage Documents
It’s also with SharePoint that large companies can achieve better document control and management. This is particularly of benefit to companies that operate via remote workforces and those working out of remote offices. With SharePoint, you and other workers can simultaneously work on the same documents, easily allowing you to collaborate in real-time seamlessly. To top it off, you can integrate the app with your other Office 365 applications, giving you absolute control over document management.
Enhanced Business Intelligence and Reporting
With SharePoint being a web-based application, you can leverage it as a centralized location for all business intelligence and reporting. This means you can limit reporting out of silos and instead ensure company insights are shared on a business-wide basis. This helps keep everyone on the same page, reduces duplicated efforts, and minimizes disruptions that normally occur because of context switching between one application and another.
Want to learn more about the advantages of SharePoint for businesses in and near the Lakeland, Florida, area? If so, contact Alltek Services, an FL-based information technology consulting company.