Email Archiving and Regulatory Compliance Solutions

by | Dec 6, 2020 | Business IT News and Information For Small to Large Companies In Polk County

Email Archiving and Regulatory Compliance Solutions

Your users trust you with their data. In response, the law obligates you to archive and account for every piece of information and document handled by your organization.

Why Archive Email? You never know when you’ll be involved in a lawsuit concerning data privacy and compliance issues. If or when it occurs, the first thing you’d expect is for the jury to ask you to produce electronic copies of crucial files or communication records. You are counting on your IT experts or service provider to have secured reliable storage for this information in such circumstances. The sooner and the easier you can retrieve it, the better.

AppRiver: Email Archiving Solution Adaptable for All Regulated Industries

The law requires every organization to have detailed records and copies of their data and files, whether presently in use or currently irrelevant. This is why Alltek Services has fully adopted the market-leading AppRiver email archiving solution.

With this tool, we confidently provide our clients with safe off-premise message archiving and long-term storage of files — with rapid online access and retrieval capabilities. It captures original copies of all in-house, outgoing, and incoming documents and messages, duplicates, and stores them for easy web-based access and monitoring.

What Do You Get From AppRiver Email Archiving Solution?

  • Guaranteed Data Security: Even as we seek to preserve your data, we are equally cautious that it doesn’t land on the wrong hands. This tool has advanced dual encryption to guarantee the privacy of your files and messages. You can rely on its multi-datacenter replication capabilities for secure backups in the unlikely event of a breach. The fact that it uses off-site storage also ensures that your data is kept safe if your in-house systems are hacked.
  • It Provides Easy and Rapid Online Access to Your Archived Information: The tool has incorporated powerful text indexing and search engine technologies to help you promptly trace and retrieve your files. Besides, all your messages are serialized and have an individual date and time stamps. All these features enable you to access and fetch your current and historical data by just keying in their credentials (names, headers, or dates and times of storage).
  • AppRiver Has A Multi-lingual Interphase: Most email archiving platforms only support texts in the English language. The AppRiver solution is usable in English, Japanese, Spanish, French, and German.
  • AppRiver Meets Strict Audit and Compliance Regulatory Requirements: The last thing you want is a fallout with your users on data privacy issues. Modern consumers are very skeptical about the handling of the data they trust your organization with. Every technology you adopt should, therefore, comply with existing regulations. And this is precisely what the AppRiver tool offers. It stringently adheres to FRCP, SEC, HIPAA, GDPR, NASD, IDA, SOX, and privacy rules. Besides, it records audit trails and produces reports on email histories if you need to confirm anything.

Before we settled on AppRiver as the email archiving solution for our clients, we did a thorough background check. Our experts had first to confirm that the tool is safe and reliable. What’s more? We have a team of professionals who are specialized in handling AppRiver and related technologies. The Alltek Services Help Desk Center is always available from 7 a.m. to 7 p.m. for all our customers, and 24/7, if you have an after-hours support subscription.

Give Us a Call Today at (863) 709-0709 for any clarifications or guidance on leveraging this tool for your Central Florida business.